Copy and paste into Word

You can cut, copy, and paste different kinds of content into your Word document. There are various aspects to consider regarding the paste options. The way you choose to paste the content can affect the font, size, color, and format of the content. When you paste the content as an image, your ability to edit the content afterward is impacted.

1. Select the text or object you want to copy.
2. Copy the text or object. You can either press Ctrl and C on the keyboard, or right-click on the selected content and choose the Copy option.
3. To access all the paste options, click on the arrow below the Paste button. The button is located on the far left in the menu, under the Home tab.
4. With the first option, Use destination theme, theme colors and font are adjusted to the document you are pasting the content into.
5. With the option Keep source formatting, colors and font from the document you are copying from are retained.
6. The option Merge Formatting combines formatting from the old and new documents. Typically, formatting such as bold and italic text is retained from the source file.
7. The fourth option Picture pastes your copied content as an image. Note that you cannot edit the content afterward as it will be in image form.
8. When using the option Keep text only, only the text is retained without any formatting.

Tips: When pasting objects or tables, the first option, Use destination theme, is the best choice. The object or table will then take on the appearance (theme colors and font) of the document you are pasting into. If you want to retain the appearance from the source file, choose Keep source formatting instead.