Create content in Outlook Content

When you create content in Outlook Content, it will be available via the TemplateExtender button in the ribbon. This allows you to insert a predefined template or text without having to rewrite it from scratch.

1. Click on Outlook Content in the ribbon
2. Click on New Folder
3. Name the folder
4. Click on Ok
5. Click on New
6. Name the content
7. If you select Insert as body block the content will replace all of the text that is already in the email when inserted, for example an email signature
8. Click on Ok
9. Go to Outlook
10. Go to an email where the content is located. If there is no existing email with the text you can create a new email and insert the text there
11. Click on File
12. Click on Save as
13. If you are using the newer version of Outlook click on Save as EML. If you are using Outlook Classic choose to save as HTML
14. Click on Save
15. Return to Outlook content in the 365|TemplateExtender administration portal
16. Make sure the right folder and content is marked
17. Click on AI Import under Edit content
18. Click on Choose file
19. Choose the file you saved from Outlook earlier
20. Click on Open
21. Click on Import
22. This is the encoded version of the text that will be included in the template
23. Scroll down to see the text as it will appear in the email
24. Click on Save
25. Click on Publish
26. Now the folder and its content will appear in the Published section, and can be seen by all 365|TemplateExtender users