PowerPoint Shortcuts - Increase Your Productivity

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Last updated 2025-04-04

Description

This comprehensive guide provides you with the most useful shortcuts for Microsoft PowerPoint, both for Windows and Mac. Learn how you can streamline your workflow and become a PowerPoint expert using keyboard shortcuts that save time and increase your productivity.

The Most Important PowerPoint Shortcuts

Here are the most important shortcuts you should learn first:

Save presentation

CtrlS

Undo

CtrlZ

Start slideshow

Start from current slide

ShiftF5

Copy

CtrlC

Paste

CtrlV

Continue scrolling for more categorized shortcuts

Why Use Shortcuts?

By using keyboard shortcuts, you can improve your work in PowerPoint in the following ways:

Save Valuable Time

Up to 8 seconds per minute by avoiding switching between keyboard and mouse

Work More Efficiently

Perform common actions with a few keystrokes without searching through menus

Maintain Creative Flow

Work without interruptions from searching for functions in menus

Increase Productivity

Improve your efficiency by up to 30-40% with regular use

Categorized Shortcuts

Basic Navigation

F5

Start slideshow from beginning

Shift+F5

Start slideshow from current slide

Ctrl+Home

Go to first slide

Ctrl+End

Go to last slide

Page Up

Go to previous slide

Page Down

Go to next slide

B

Black screen during presentation

W

White screen during presentation

Esc

End slideshow

Editing and Formatting

Ctrl+N

Create new presentation

Ctrl+O

Open presentation

Ctrl+S

Save presentation

Ctrl+Z

Undo last action

Ctrl+Y

Redo last action

Ctrl+A

Select all objects

Ctrl+X

Cut selected object

Ctrl+C

Copy selected object

Ctrl+V

Paste object

Ctrl+D

Duplicate selected object

Ctrl+G

Group selected objects

Ctrl+Shift+G

Ungroup objects

Delete

Delete selected object

Text Formatting

Ctrl+B

Bold text

Ctrl+I

Italic text

Ctrl+U

Underlined text

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

Right align text

Ctrl+J

Justify text

Ctrl+Shift++

Increase font size

Ctrl+Shift+-

Decrease font size

Ctrl+K

Insert hyperlink

Slide Management

Ctrl+M

Insert new slide

Ctrl+Shift+M

Insert new slide with layout from previous slide

Ctrl+Shift+D

Duplicate current slide

Ctrl+Delete

Delete current slide

Alt+Shift+↑

Move slide up in slide list

Alt+Shift+↓

Move slide down in slide list

View Modes

Alt+F5

Presenter view

Alt+Shift+1

Normal view

Alt+Shift+2

Slide sorter view

Alt+Shift+3

Notes page

Alt+Shift+A

Show/hide guides

Alt+Shift+G

Show/hide grid

Special Tips for Effective Presentations

To maximize your productivity in PowerPoint, combine these shortcuts with other effective work methods:

Use templates correctly

Create a master layout in Slide Master view (View / Slide Master) to quickly format all slides at once. This saves a lot of time when making format changes.

Group objects

Use Ctrl+G to group elements that belong together, making them easier to handle as a unit. Ungroup with Ctrl+Shift+G when you need to adjust individual parts.

Save as PDF

Sometimes you need to save your PowerPoint as PDF for distribution. Use File / Export / Create PDF/XPS Document for optimal quality.

Reuse slides

With Ctrl+D you can easily duplicate existing slides and adapt them instead of creating new ones from scratch, saving time and providing a consistent design.

Use presenter view

Activate presenter view with Alt+F5 to see notes, upcoming slides, and a timer while your audience only sees the presentation.

Master the keyboard

Learn the 15-20 most important shortcuts for your workflow. Ctrl+Z (Undo), Ctrl+C/V (Copy/Paste) and F5 (Start presentation) are fundamental.

Adjust multiple objects

Select multiple objects by holding Shift while clicking. Then use alignment tools to arrange them professionally (Ctrl+A to select all objects).

Use format painter

Copy formats with Ctrl+Shift+C and paste the format with Ctrl+Shift+V to quickly create consistent formatting throughout your presentation.

Tips from experts at Rehngruppen

The most effective PowerPoint users focus on mastering important shortcuts that they use daily. Choose commands from the list above that match your workflow and practice them until they become part of your muscle memory.

For professional help with PowerPoint templates or presentations, contact Rehngruppen who helps companies streamline and modernize their work with Office applications. Contact us for more information

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Official PowerPoint Documentation

Visit Microsoft's official PowerPoint page to access the latest features, guides, and support pages.

Microsoft PowerPoint Support

Rehngruppen

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