Use the drag and drop function in Outlook

Use the drag and drop feature in Outlook to quickly organize your emails. Whether you want to create an event in your calendar, schedule a meeting, save contact information, or add the email to your to-do list, the tools are available via drag and drop in Outlook. Try the tool: You will save time and increase your productivity!

Create a calendar event or meeting from an email in Outlook

1. Click on the email you want to use as the basis for an activity in your calendar. For example, an email that you need to schedule time for in your calendar to handle, or an email that needs to be discussed in a meeting.
2. Drag the email to the calendar icon and drop it there. You can find the calendar icon second from the top among the icons in the menu on the left.
3. Now you will see different options to create an event for your calendar. The email is placed in the text field and the subject line from the email is placed in the title of the calendar event. This makes it easy to keep track of which email the calendar event is based on.
4. Choose the date for the calendar event. You can either enter a new date in the date field under the title or click on the calendar icon next to the date field to choose a date from the options.
5. Choose the time for the calendar event by entering a time in the field to the right of the date fields or by clicking on the icon and selecting a time from the options.
6. If you want the email to be the basis for a scheduled event in your calendar, click Save and close. Finish by clicking Save and close.
7. If you want to create a digital meeting invitation from the email, click on Teams Meeting instead. You can find the button on the left in the menu. The button features the purple Teams logo. Finish by clicking Save and close.
8. If you want to invite to a physical meeting, click on Location instead. You will see the button under the options for date and time. Finish by clicking Save and close.

Save contact information in Outlook

1. Click on the email of the sender whose contact information you want to save.
2. Drag the email to the contact icon and drop it there. The contact icon is the third icon among the icons in the menu on the left.
3. In the box labeled Contact, fill in the contact details you want to save such as name, company, and phone number. You can also save a picture of the person. Saving this information can improve your communication with your contacts, making it easier to follow up on previous conversations and issues when you have information about your contacts.
4. Once you have entered all relevant contact information, click Save and close.

Organize your to-do lists in Outlook's Tasks tool

1. Select the email you want to create a task from, i.e., an email you want to use as the basis for a item on your to-do list.
2. Drag the email to the Tasks icon. It is the fourth icon located in the menu on the left side of the page.
3. With the email content as the basis, you now have a task.
4. In the task window, you can enter information about the task such as title, due date, priority, category, and a detailed description. You can also set reminders to be notified when the task is due. Additionally, you can assign tasks to another person in your contact list, which is useful when collaborating with others and need to delegate tasks.
5. Save the task by clicking Save and close.
6. Enjoy having an organized flow of tasks!